Grounds and Facilities Committee

Managing a church facility is very similar to managing any other type of building or campus. The only difference being churches can and often use volunteer labor to help get the job done. 

Whether it is the regular Mass schedule, choir practices, funerals, religious classes, or a Saturday afternoon wedding – there is always something going on. This constant use of facilities requires coordination, planning and scheduling to ensure all responsibilities are taken care of.

This guide suggests organizational and operational considerations which might be appropriate for establishing a building and grounds committee for Saint Stephen Martyr Church.

 

ORGANIZATION OF CHURCH BUILDING & GROUNDS VOLUNTEERS

 

A Volunteer Committee Chair selected by the Pastor coordinates all aspects of volunteer cleaning tasks.This person would serve as a liaison between Church Staff and Volunteers.

 

A visual inspection or “walk-through” of the Church should be done with Pastor and a    few select individuals with special expertise, interest, or insight to determine tasks to be   performed by volunteers.

 

1. The maintenance personnel should be included in the walk-through.

2. This inspection can also help identify other areas for more significant      maintenance and repairs along with preventative maintenance items.

3. Determine (prioritize) the tasks to be performed by volunteers. Check master church calendar scheduled and schedule cleaning dates/times. Maximize volunteer force by scheduling cleaning times that coincide with the church calendar.               

 

A “Call for Volunteers” can go out to all via church bulletin notice, special flyers/posters, emails to church groups, and pulpit announcements after all Masses on   a selected weekend.

 

1.  A second collection could be done on this day to collect the funds needed for    cleaning supplies

2.  Offer service hours for groups that have service hour requirement (school          families, Confirmation teens, etc.)

 

A budget can then be determined and supplies ordered and ready for date(s) selected.

 

II.                  CHURCH AREAS TO BE CLEANED

A.                  Main Church Area

1.                   Cleaning and polishing pews and kneelers

2.                   Sweeping/mopping/vacuuming

3.                   Replacing kneeler rubber feet

4.                   Replacing missing screws and parts on kneelers

5.                   Removing trash from pews

 

B.                  Altar, Side Altars and statues niches

1.                   Sweeping and mopping

2.                   Cleaning and polishing candle holders

3.                   Cleaning and polishing marble walls

4.                   Cleaning and polishing lecterns

5.                   Dust statues and niches

 

C.                  Vestibules

1.                   Remove outdated notices

2.                   Sweep/mop areas

3.                   Clean tables

 

D.                  Restrooms

1.                   Should be done by regular church maintenance personnel

 

E.                   Chapel

1.                   Cleaning and polishing chairs and kneelers

2.                   Vacuum

3.                   Clean walls and windows

4.                   Polish brass

5.                   Dust

 

F.                   Sacristy

1.                   Vacuum

2.                   Shampoo carpet as needed

3.                   Dust & polish counters and cabinets

4.                   Clean windows

 

G.                 Immediate Grounds/Exterior of Church Building

1.                   Including basic gardening (weeding, trimming plants, plantings)

2.                   Debris/waste removal from steps and ramps.

3.                   Minor repair, sanding and re-painting of exterior walls

4.                   Power washing walkways

 

III.                OTHER THINGS TO CONSIDER

A.                  Add a fellowship lunch afterwards. It is a great opportunity for people to get to know    each other and get a lot accomplished very quickly.

 

B.                  As volunteers become familiar with the Church building and grounds, they become        important in the reporting of general maintenance, repair and safety concerns on an       on-going basis.

 

C.                  Safety Training

1.                   Whether it is church employees or volunteers helping with maintenance tasks,                 safety training is important.  Training on simple things like proper usage of         cleaning chemicals, safety gear (gloves, goggles), ladders or power-equipment is             essential to ensuring a safe event that is free from injuries.

 

D.                  Assigned Responsibilities for Church Groups

1.                   Depending on the response from the “Call for Volunteers” or interest in this      new committee, maybe some Church groups can be given a specific area(s) to     maintain on an on-going basis.

 

a.       RATIONALE: As a Church, we do not charge for use (or misuse or abuse) of our Church or other Church buildings or spaces by individual Church groups. Assigning some responsibility to individual groups, may foster a new attitude of stewardship, respect, responsibility and investment in the future of our Church.

 

E.                   If successful, these suggested guidelines could also be adopted for the Rectory,               Gathering Place, Hall, School, and Pastoral Center.

 

CLEANING SCHEDULE

 

Main Church Area

 

 

 

Task

Frequency

Scheduled

Task Completed by

Sweeping floor

 

Determine frequency:

Daily, Weekly, Monthly, Quarterly,

Bi-Annually, etc.

 

Check Master Plant Calendar and schedule maintenance, paying special attention to special events.

 

Determine who is to complete task:

1. Paid Maintenance Staff

2. Volunteers

3. Outside Janitorial Company

Mopping floor

Waxing floor

Clean light fixtures

Polish walls

Replace light bulbs

Polish pews/benches

Clean kneelers

Remove trash from pews

Replace rubber feet on kneelers

 

Altar, Side Altars and Saints Niches

 

 

 

Task

Frequency

Scheduled

Task Completed by

Sweeping

 

 

 

Mopping

 

 

 

Waxing

 

 

 

Polish Marble

 

 

 

Remove calcium from Baptismal Font

 

 

 

Polish brass candle holders, remove wax

 

 

 

Dust/Polish lecturns

 

 

 

Dust/polish niches

 

 

 

 

 

 

 

Vestibules

 

 

 

Task

Frequency

Scheduled

Task Completed by

Remove old notices

 

 

 

Dust tables

 

 

 

Clean tables

 

 

 

 

 

 

 

Restrooms -  by Church Employees

 

 

 

Task

Frequency

Scheduled

Task Completed by

Clean & disinfect

 

 

 

Sweep/Mop Floors

 

 

 

Re-stock

 

 

 

 

 

 

 

Chapel

 

 

 

Task

Frequency

Scheduled

Task Completed by

Dust

 

 

 

Polish tabernacle

 

 

 

Vacuum

 

 

 

Dust/wipe down walls

 

 

 

Clean windows

 

 

 

 

 

 

 

Sacristy

 

 

 

Task

Frequency

Scheduled

Task Completed by

Vacuum carpet

 

 

 

Shampoo carpet

 

 

 

Dust & polish counters and cabinets

 

 

 

 

 

 

 

Grounds (immediately outside Church building

 

 

 

Task

Frequency

Scheduled

Task Completed by

Remove trash

 

 

 

Sweep church entrances (steps and ramps)

 

 

 

Basic gardening: cleaning out flowerbeds, weeding, trimming plants, new plantings)

 

 

 

Minor sanding and repainting bldg. exterior

 

 

 

Power wash walkways

 

 

 

 

 

Contact

Parish Office (626) 573-0427